What Leaders & PR People Can Learn from Lance Armstrong: Denial & Crisis Communication

By Gerard Braud

Lance Armstrong’s denial of doping over the years provides a valuable crisis communications and public relations case study for analyzing denial by powerful people and how they communicate in a crisis.

This is important for two reasons:

1) Public relations people may give excellent advice and professional council, but be rebuffed by their corporate leaders.

2) Corporate leaders may be blinded by the view from their high perch and ignore the wise council of their public relations professionals.

Lance Armstrong appears to have shifted from a position of denial to a position of doing his duty and coming clean.

Denial is also a critical marker in crisis communications, especially in a smoldering crisis. Penn State is a perfect example of an entire institution where the leaders were in denial.

As a rule, the longer you remain in denial, the more you cause monetary and reputational harm to the institutions with which you are associated.

Lance Armstrong has harmed his Livestrong Charity, his sponsors and his businesses. (PR Daily, CNN)

This is true for denial at Penn State and many other organizations with allegations of child sexual abuse being swept under the rug.

PR people – When you see denial, urge the leader to come clean. If they don’t come clean and follow your advice, then it is time for you to polish your resume and find a job where you are respected for your advice and where the leaders have higher ethics

Leaders – When your public relations team tells you that the best thing to do is to come clean, please humble yourself to take their advice.

Here are a few important leadership lessons.

In every crisis I have witnessed and in every case study I have analyzed, individuals in leadership positions follow distinctive, easy to identify patterns that foreshadow their future success or failure.

• Some leaders do their duty, while others are in denial.

• Some take action, while others are arrogant.

If a leader does their duty and takes action, then their constituents (employees, stakeholders, etc.) will be responsible and remain loyal. However, when the person in the leadership position is in denial and is arrogant, their constituents blame everyone for the failings that occur, and the individual in denial and showing arrogance also blames everyone for his or her failings. (In the case of Lance Armstrong, he has spent years blaming his accusers.)

Remember this:

Duty vs. Denial

Action vs. Arrogance

Being Responsible vs. Blame

 

The best way to exhibit leadership in a crisis is to plan ahead on a clear sunny day, starting with a three-plan approach including a crisis communications plan, an incident command plan and business continuity plan.  Armstrong makes a perfect example for this three-plan approach because he is a leader and CEO who is continuously in the media, he is a brand, and he runs a business.  Most organizations and leaders are up to date on their incident command and business continuity plans, but most fail to plan for speaking to the media, employees, and other key audiences.

My crisis communications plans usually have 100 or more pre-written and pre-approved templates, each containing the words a leader would

use to communicate when “it” hits the fan, especially during the early hours of a crisis when emotions and anxiety are high.

As new issues arise, a document must be created for these new issues. This is especially true of smoldering issues, such as allegations harmful to the brand. Having the proper statement depends upon the leader telling the truth and not being in denial.

The best time to write such templates is on a clear sunny day and the worst time to write and formulate your words is in the throes of a crisis.

Managing a business and making money are too often the characteristics executives consider the mark of a good leader.

In my world, a leader is someone who uses effective communications in critical times to get their audience and themselves through what may be our darkest hours, so we can emerge into a bright new day.

Feel free to download this PDF and share it with your fellow leaders and PR teams.

Share this:
Share this page via Email Share this page via Stumble Upon Share this page via Digg this Share this page via Facebook Share this page via Twitter

New Buzzword: Pogo Stick December 1, 2013

Be it known to the world that on this day, I, along with my colleagues in the International Association of Business Communicators (IABC), begin a test. Because we are all fed up with silly buzzwords, we have decided to introduce our own meaningless phrase into the corporate buzzword conversation. The new buzzword is “Pogo Stick.”

Used in a sentence: “We need to Pogo Stick this idea. We need to bounce it around all of the departments and see what people think.”

If you are of the twisted mindset to join us, please follow these instructions:

1) Use Pogo Stick at your next meeting.

2) Use Pogo Stick at as many meetings as possible.

3) Include Pogo Stick in e-mail conversations.

4) Report back to us when you hear someone else using this foolish phrase.

Follow our conversation on Linked In.

To see all of the buzzwords used at once, watch The World’s Worst Speech on YouTube.

Share this:
Share this page via Email Share this page via Stumble Upon Share this page via Digg this Share this page via Facebook Share this page via Twitter

Write and Complete a World-Class Crisis Communications Plan in the Two Most Intense and Productive Two Days of Your Career

Join Global Crisis Communications Expert Gerard Braud in Denver, CO

October 29 & 30, 2012

Save Time – Save Money – Save Lives

Watch this video on YouTube via this link

Watch the video in your browser below by clicking on the image

You need a Crisis Communications Plan, but you don’t have time to write one on your own or you know you don’t have the expertise to do it correctly. You need a Crisis Communication Plan, but every price you’ve gotten from an agency is expensive and outside of your budget.

You need help. We have the solution.

Only Gerard Braud offers this intense 2-day program that generates his exclusive, world renowned Crisis Communications Plan, used around the world by corporations, non-profits and government agencies.

You bring your team of writers and Gerard Braud will provide you with the most amazingly designed communication documents. You and your team of writers will customize your plan under his personal supervision.

You’ll leave the workshop not with theory, but with a finished document.

You could struggle on your own and after a year of work never create a Crisis Communications Plan that is this well thought out and perfect for every crisis.

You could hire an agency and spend more than $100,000 and not achieve the same level of success.

Your cost to attend this amazing workshop is just $7,995 per company/organization.

For one corporate price, you are invited to bring up to 6 writers to participate in the 2-day process of customizing your company’s new plan.

This isn’t touchy-feely collaboration. This is you and your team locked in a room for 2 days getting real work done without distractions.

This is going from your “to-do list” to your “done list.”

This is going from “I wish we had” to “we did it.”

Size & Price Matter

Many organizations spend 6 months and $25,000 to $100,000 to create a six page plan that will fail them every time, which is the document on the left side of this photo. In just 2 days we create the document you see on the right. It is 3 inches thick and full of everything you need to do and say in a crisis.

Register before Monday, October 15, 2012 and receive an immediate $500 discount.

Earn an additional $500 discount for each additional company that you recruit to join us for the 2-day workshop.

For registration details, call Gerard Braud at 985-624-9976.

Can’t Make These Dates?

Call us to discuss your options.

About Your Instructor

Known as the guy to call when “it” hits the fan, Gerard Braud (Jared Bro) is an expert in crisis communications and media issues. He is an international trainer, author and speaker, who has revolutionized crisis communications for organizations on five continents.

Versed in the daily struggles of corporations, non-profits and government agencies, Gerard developed this exclusive 2-day workshop as a remedy to cries of “we don’t have time to do it on our own” and “we can’t afford to hire an agency.”

Only Gerard Braud bridges the gap by offering an affordable alternative in a time frame that fits everyone’s schedule and budget.

What’s his secret? As a senior communicator with more than 30 years experience as a journalist and a corporate communicator, Gerard has been on the front line of crises his entire career. He has invested more than 1,500 hours of time into capturing the most perfect behaviors any communicator could dream of… and he’s put it into a sequential plan. It is a plan so thorough that nothing is left out, yet a plan so perfectly organized that it can be successfully executed by anyone who can read, regardless of their job title or communication experience.

What You Need to Bring

  • A laptop for each writer
  • 6 of your best writers
  • Specific documents you will be asked to prepare in advance.

For full details and answers to all of your questions, call 985-624-9976 or email gerard@braudcommunications.com

The Fine Print: Each Crisis Communications Plan is the intellectual property of Diversified Media, LLC, dba Gerard Braud Communications. As such, your organization is technically purchasing a license to use the plan. Your organization is granted rights to use the plan, but it remains the copyright product of Gerard Braud Communications. As such, you are prohibited from ever sharing your plan with anyone who is not an employee of your organization.

Share this:
Share this page via Email Share this page via Stumble Upon Share this page via Digg this Share this page via Facebook Share this page via Twitter

Penn State – Sandusky Report – Crisis Communication Expert Observations

By Gerard Braud

Penn State and Jerry Sandusky are making crisis communications headlines today because of a new report prepared for Penn State.

What every university, corporation and institution should take away from this is a global lesson about crisis management, crisis communications and how to handle a smoldering crisis the way an expert would and should.

In 1998 a smoldering crisis was exposed. At that time, the university should have 1) fully investigated, 2) reported any potential crimes to police and 3) called their own news conference to announce their findings against their own coach.

Most institutions around the world fail to do this. Why? They fear the negative publicity. Why? They think they can handle it quietly on their own “within the family.” Wrong.

Especially when crimes are being committed,  someone will eventually bring it forth to the public. The negative impact is lessened when you tell the world rather than having someone else tell the world what happened.

The longer you wait, the worse the impact will be for the reputation and financial stability of the institution. This is true for universities, churches, governments and corporations.

In this case, the horrific nature of the crimes against children is reason enough to take the story public, but even after this report, many institutions around the world will still do what Penn State did: they will try to wish the crisis way.

The sooner you take the crisis public, the less the impact because you now control the flow of information as the official source. You have the ability to create a long term strategy for asking for forgiveness, saying you are sorry, and providing restitution to those who were affected.

This approach is the right thing to do from a moral and ethical perspective.

Share this:
Share this page via Email Share this page via Stumble Upon Share this page via Digg this Share this page via Facebook Share this page via Twitter

The Worst Speech in the World

The Worst Speech in the World

By Gerard Braud

©2012 Diversified Media, LLC dba Gerard Braud Communications

Preamble: CEOs and executives use far too many buzzwords and clichés. Soon the bad language infects the entire company. So when the International Association of Business Communicators asked me to present a session called, “Don’t Say That! Say This!,” I went to LinkedIn and asked you to list the buzzwords and clichés you hate the most. The discussion has gone on for more than 4 months. I’ve collected comments from more than 270 people and combined them here to create what I call, “The Worst Speech in the World.”

Now put yourself in the zone. Imagine you are in the audience as your boss takes the stage and says the following:

As you are aware, I’m delighted that we’re here to announce some things you are unaware of.

We’re excited and pleased about this innovative, world class, value added opportunity to leverage customer-centric opportunities that, at the end of the day, create a value proposition and ROI second to none.

Not withstanding, I think you would all agree that we have to think outside the box if we want to drill down and chase after the low hanging fruit.

This is why our people are our greatest asset; our vital human capitol, especially those recently laid off during the downsizing, right sizing, outsourcing and strategic realignment phase, creating an opportunity for us to fulfill our leadership imperative do more with less as we execute against our objectives.

Now don’t get me wrong; we’re going to need to utilize long skis and transparency. Our valued shareholders expect us to offer them an open kimono.

Basically, this will be an iconic, strategic initiative that allows us to productionize and incentivize value added commodities.

Let me be clear… Clearly, we need to expand band width so we can deep dive and ramp up, and adjust to the moving targets associated with each strategic objective.

There are no dumb ideas; there are no dumb questions. It may be a dicey situation, but we need to think laterally and pick each other’s brains.

If you get a brain fart, run it up the flag pole and circle back to make sure it is implemented in a cost effective manner consistent with our mandate to implement our objectives.

In today’s climate, you can’t have a mega-brand or big box bricks and mortar location without tactical execution going forward.

Quick wins are quick wins, but long-term gains are long-term gains, irregardless of the potential for sustainability.

One doesn’t pursue a blue ocean strategy with only the goal to get a leg up on the competition. That would be like drinking our own Kool-Aid from a fire hose.

Our next breakout requires each of you to facilitate, coordinate and expedite each aspect of our projected paradigm shift.

We must be willing to lean forward and buy into the mission critical, turn-key aspects of our shovel ready agenda.

In life there are teachable moments that require us to circle the wagons.

That doesn’t mean we need to go back to square one and start at ground zero. We can harness the potential of our momentum to catapult us forward.

Sure, if we say jump out the window we want you to jump out the window. But at the same time we want you to think for yourself.

Some of you will have questions about the synergistic aspects, but there will be time to talk offline and touch base as we dialogue about our mission with our core internal audiences. That is why we have employee engagement strategies that harness the powers of social media, which replace our previous trend to blog, which replaced our wikis, which replaced water cooler talk.

We know the general public wants to peel back the onion to find out if we’ve hit our sweet spot. We’ll provide air cover for you so you have time to massage it and see what comes out of the other side.

Cross-functional socialization is one approach, provided we can monetize our deliverables. Some of you may want to let it marinate as you chew on it or mull it over.  This shouldn’t be something you stew over. We may want to circle back and dialogue about whether this keeps you up at night. That would be my ask. And we need to complete this task before any of you holiday.

We think our new initiatives may optimize our execution, resulting in a game changer. We will want to engage all employees and blue sky this so everyone has visibility.

We need to land this one well for maximum impact as we onboard the customer-engagement engine, including face-time for everyone, especially those of you who are lowest on the food chain.

With that said, in the past we’ve spent too much time herding cats and trying to fit a square peg in a round hole, which does nothing to help us break the silos.

In the C-Suite, we don’t offer seats at the table or a place under the tent to those who are not ready to support our blueprint for change, by erecting strategic pillars that allow us to run the plays and roll down efforts to eradicate flight risks.

If we noodle over our touch points from 40,000 feet, it will incentivize us to get our arms around the scaling that will put us all on the same page so we are fully bright.

If we’re going to be on the same team we need to harness the power of our associates and level the playing field by walking the walk and talking the talk.

Our go-to must be more than a single belly button, tin cupping our units. Tension in the system is only achieved when we go beyond sucking the marrow out our robust assets.

Going forward we’re tasked to find space to hold calibration meetings to discuss right shoring opportunities that allow us to task and architect a solution as we champion the benefits of going the extra mile.

Normally, at this point, I would take questions, but for the first time ever, I don’t think that will be necessary. I think I can simply conclude, because each of you has clear marching orders.

Share this:
Share this page via Email Share this page via Stumble Upon Share this page via Digg this Share this page via Facebook Share this page via Twitter

National Speakers Association (NSA) New Orleans: Home of New Orleans Keynote Speakers

The National Speakers Associations of New Orleans (NSA New Orleans) has been the foundation of my professional speaking career, positioning me as a keynote speaker in New Orleans, as well as a conference presenter and keynote speaker on 5 continents. NSA New Orleans has allowed me to focus on being an expert in media training and crisis communications.

This Saturday, March 3, 2012, I will have the opportunity to give back to my NSA chapter, with a special program that focuses on writing for Search Engine Optimization (SEO). The amazing thing about writing for SEO is how much I’ve learned by accident. This blog post will serve as one of the examples.

Share this:
Share this page via Email Share this page via Stumble Upon Share this page via Digg this Share this page via Facebook Share this page via Twitter

Social Media Revolutions & How to Write a Social Media Policy

How to Write Your Social Media Policy
March 1st Webinar

Plus the Social Media Revolution – What You Can Learn from Global Events

The time is NOW. Social Media is changing nations. But are you watching from the sidelines or digging in and learning how this affects your communications where you work and with your audience. For all the benefits of Social Media, there is an ugly flip side most people won’t talk about, or fail to recognize, or turn a blind eye to. I’m ready to talk about it.

Join me March 1st for a powerful teleseminar that will cover 2 aspects of the dangers of Social Media. First, learn how to write a Social Media policy that is perfect for your company.  Then we discuss the impact of Social Media during a Crisis, what your leaders don’t understand about Social Media, and what you need to be aware of from this day forward.

Join us for this thought provoking webinar.

Just $79 for your entire team to listen and learn.

Register with this link

Share this:
Share this page via Email Share this page via Stumble Upon Share this page via Digg this Share this page via Facebook Share this page via Twitter

Top 3 Goals for Communicators in 2011

When we look back at the last year and look ahead to this year, I see 3 things that every communicator should do in order to be successful.

The 3 things are:

1) Be strategic

2) Be opportunistic, and

3) Be Persistent

When communicators ask for advice, I often tell them to know the difference between your job and your purpose.

Why is this important? Because everything you do in your job each day should lead you in the direction of your strategic purpose. If it doesn’t lead to your strategic purpose, you shouldn’t be doing it.

One of the best corporate communications departments I’ve ever seen was at Best Buy. For a short time I stepped in as a Vice President and got to see the machine at work.

Each year the team built its strategic communications plans around the company’s strategies for customer service, employee relations, and corporate growth. Hence, all communications was built toward those goals.

Inevitably, during the year, people would rush in asking us to crank out a news release for something they thought was special. My sarcastic reply was, “ask them if they want a burger, fries and large drink with that news release.” In other words, we were not order takers, cranking out releases on demand. We were strategists who helped achieve corporate goals through communications.  We had a plan and we were sticking to it. We were not publicists.

So, #1 is, be strategic. Your job is not to take orders to write news releases. Your job is to know your strategic purpose and communicate toward that purpose.

# 2 is to be opportunistic.  Every year communicators want advice on “how to get a seat at the corporate table.” The answer is to always be opportunistic. So when something big happens in the news, that is the time to contact your leaders and ask for a meeting to discuss how a crisis might affect your company and what strategic communications tools need to be in place.

You’ll be shocked when you read this month’s article about a survey I conducted with IABC following the BP Oil Spill in 2010. It shows just how un-opportunistic communicators are.

For example, there was no better opportunity to get the time or money to write your crisis communications plan or to run your executives through media training, or to conduct a crisis drill, than during and after the BP oil spill. Yet, as you’ll see in the survey, most communicators missed the chance to be opportunistic and get a seat at the table to review long term crisis strategies, strategies that should be part of your annual communications plan.

Most people fail to realize that the crisis communications plan you wrote last year is obsolete or out of date if you don’t update it this year. And your spokespeople will perform as poorly as Tony Hayward if they don’t strategically set aside time in their schedule for media training, at least once a year.

Many communicators think some day they will be magically invited to take a seat at the corporate table. Don’t hold your breath. The only way to get a seat at the table is to be opportunistic and take it. Take the opportunity to show your leader you are looking out for them. Take the opportunity to let them see your face, hear your thoughts and realize you are a strategic thinker and not just an order taker. There are more tips in the article.

And #3 is to be persistent. Because of the recession, many people have had their budgets cut. But just because you are told “no” at the beginning of your calendar year or at the beginning of your budget year, doesn’t mean you can’t go back and ask for funds again later in the year, provided you have a good reason.  For example, if you are told at the beginning of your year that you can’t have funds for media training or a crisis communications plan or drill, go back and ask again while a big crisis is in the news. You see… this ties back to being strategic… and being opportunistic. Wise communicators who do this tell me their bosses almost always free up special funds for special training. Likewise, many CEOs have told me “no” doesn’t mean “no” forever. It only means “no” for right now, under the current conditions with the current reasons.

If you have questions about implementing these strategies, just give me a call at 985-624-9976 and we can talk further.

Listen to the Braudcast as a Podcast

Watch the Braudcast as a Video Cast

Share this:
Share this page via Email Share this page via Stumble Upon Share this page via Digg this Share this page via Facebook Share this page via Twitter

Don’t Repeat the Negative – Media Training Expert Tips

You would think that in 2010, spokespeople would be smart enough not to repeat a negative phrase as part of an interview or as a phrase in an advertising campaign. Surprisingly, it still goes on.

This month, the country of Colombia has launched a new tourism campaign. So what do you think of when you think of Columbia? Do you think about the risk of cocaine drug lords, the risk of hostage taking and killings? Do you think about how you might be risking your life if you travel there?

The new Colombian tourism ads use the word “risk.” It’s a nice try at a play on words, but someone should fire the agency that agreed to write and produce these spots.

The commercials are beautiful and enticing on their own. But as soon as you hear the phrase “risk,” it makes you remember the danger, and causes you to second guess any notion of falling in love with the enticing images of the commercial.

This latest example comes on the heels of Christine O’Donnell’s failed run for the U.S. Senate from Delaware. After announcing on cable TV that she dabbled in witchcraft, she tried to defend her candidacy by repeating the phrase, “I’m not a witch” in countless interviews and even used it as the opening phrase in her TV commercials. Dumb, dumb, dumb. If you do a Google search for “I’m not a witch,” O’Donnell comes up several million times.

The rule is, you never repeat a negative word or phrase. As you prepare for your next interview or media training class, purge your answers of the negatives and learn how to answer questions without adding negative phrases.

Listen to the BraudCast

Sign up to receive future posts as an audio podcast.

Share this:
Share this page via Email Share this page via Stumble Upon Share this page via Digg this Share this page via Facebook Share this page via Twitter

Free Teleseminar May 10-14 with Gerard Braud

If you have to talk to the media or train people who have to talk to the media, here is a free teleseminar opportunity for you.

May 10-14, a group of All-Star A-Lists hosts will be interviewing author Gerard Braud (Jared Bro) about his new book, Don’t Talk to the Media: 29 Secrets You Need to Know Before You Open Your Mouth to a Reporter. The hosts will also be taking your questions for Gerard. All you have to do is register and call in at 11 a.m. CDT on the day of the seminar that you select. Limit 1 registration per person please. All 5 are reserved FREE for those who make an advanced purchase of the book.

Here are details about the day, topics and hosts… plus your registration links

Monday, May 10th – Christine Bragale interviews Gerard about dealing with the media regarding advocacy, public affairs and legislative issues.

Tuesday, May 11th – Paul Ladd interviews Gerard on all things media related.

Wednesday, May 12th – Michael Schwartzberg interviews Gerard about how to prepare spokespeople who come from a technical background, such as doctors, lawyers and engineers.

Thursday, May 13th – Pam Walker interviews Gerard about how to deal with small town media.

Friday, May 14th – Tom Keefe interviews Gerard about the corporate side of media relations, including media relations in large multi-national companies.

Below are the sign up links. Sign up for just one:

May 10 Sign Up

May 11 Sign Up

May 12 Sign Up

May 13 Sign Up

May 14 Sign Up

Feel free to share the links with colleagues and associations who may want to join in. We simply need each person to register so we have enough phone lines available.

If you would like to know more about Gerard or his new book, please visit:
http://www.DontTalkTotheMedia.com/

Share this:
Share this page via Email Share this page via Stumble Upon Share this page via Digg this Share this page via Facebook Share this page via Twitter

Executive Media Training – Gerard Braud – New Orleans Saints – Super Bowl Parade

In the Executive Media Training classes I teach, I always emphasize the power of a verbatim quote as a key message, rather than relying on talking points and the ad lib problems associated with talking points. So to prove the power of a pre-planned, verbatim quote, I recently set out to literally be the one-in-a-million quote.

My beloved New Orleans Saints won the Super Bowl. Hence, a Super Bowl parade was planned and one million people turned out to watch. As my daughter and I drove into the city that day, we saw the media gathering to cover the euphoria. So I told her, “I think dad needs to be on the front page in the morning.”

She gave that uneasy laugh, knowing I’m a man of my word and knowing I’m always willing to do something extreme to make a point. Finally she asked, “So what’s your quote going to be.”

I replied, “We’ve suffered the American nightmare… no… we’ve endured the American nightmare… it’s our turn to… no… it’s our time to share in the American dream.”

She laughed. Several hours later while waiting for the parade to begin I saw a reporter I know. I called him over and asked if he needed a quote for his story. He rolled his eyes, then asked, “What is it?” as though he expected something lame.

“We’ve endured the American nightmare. It’s our time to share in the American dream.” [Read more...]

Share this:
Share this page via Email Share this page via Stumble Upon Share this page via Digg this Share this page via Facebook Share this page via Twitter

Gerard Braud is a Sound Bit Stud – Coming Monday

Media Training in New Orleans Lesson coming this Monday. Don’t miss the one-in-a-million quote.

Share this:
Share this page via Email Share this page via Stumble Upon Share this page via Digg this Share this page via Facebook Share this page via Twitter

Crisis Communications 2010 and the Tiger Woods Scandal

By Gerard Braud

It’s hard to believe that in 2010, people can still screw up public relations, crisis communications, crisis management and media relations, as much as Tiger Woods and his handlers.

Friday’s statement by Woods was old school. It was bad. It was too little. It was too late.

The Gerard Braud school of crisis communications says you should issue a public comment within one hour or less of the onset of a crisis going public. That means a statement should have been issued the day of the accident.

It’s 2010 and we have YouTube.com. I would have had Woods post a short YouTube video the morning after the accident. Nothing fancy; a simple point and shoot video camera with Tiger on camera saying, “Hi, this is Tiger Woods. Last night I did something really stupid and embarrassing. While backing out my driveway I hit a fire hydrant. I over reacted, pulled forward and hit a tree. You can imagine how embarrassing this must be for me. I’m okay. I’m not injured. I appreciate the concern of my fans. At this time I simply need to repair my car and my ego.”

When you say nothing, you open the door to speculation. When Tiger said nothing, he opened the door to all of his affairs. Had he issued a statement, there is a good chance none of this would have ever gone public and he could have dealt with his infidelity in private.

Waiting three months to make an appearance is unacceptable in 2010. Also unacceptable is the idea that Woods had to do the statement live, reading from a script, and taking no questions from reporters.

Here are my observations: [Read more...]

Share this:
Share this page via Email Share this page via Stumble Upon Share this page via Digg this Share this page via Facebook Share this page via Twitter

Tweet Heard ‘Round the World – Crisis Communications & Social Media

January 15, 2009 generated the Tweet Heard ‘Round the World, as a TwitPic became the first official news coverage of an airplane landing in the Hudson River.

We’ll discuss this game changer and the changing face of crisis communications in a special teleseminar called, “Social Media When It Hits the Fan.”

Please register now.

Tuesday, January 19, 2010

11 a.m. CST

Registration $99

($79 for BraudCast subscribers with discount code)

(FREE to Braud Crisis Communications Plan users with discount code)

Warning: I’m very harsh on how Social Media is used as an outgoing communications tool. I’ll also dig deep into what your leaders don’t understand about Social Media’s negative impact in a crisis.

Who should attend: Public Relations & Communications Teams, Risk Managers, Emergency Operations Teams, Human Resource Teams, Security Teams

Suggestion: Listen as a team, then schedule a one hour meeting of your teams to discuss what you heard and how it will change your internal and external procedures.

Share this:
Share this page via Email Share this page via Stumble Upon Share this page via Digg this Share this page via Facebook Share this page via Twitter

Executive Media Training 101 for Kanye West

by Gerard Braud

gerard@braudcommunications.com
www.braudcommunications.com
www.crisiscommunications.com

Kanye West — You were on Jay Leno last night. Your had a chance. You blew it. So here’s a free Media Training 101 course — Your key message should have been, “I’m sorry.” In 3 minutes on the air you never got around to saying those simple words. It should have been the first words out of your mouth.

Here is your link for today’s BraudCast

Here is your link to sign up for the BraudCast

Share this:
Share this page via Email Share this page via Stumble Upon Share this page via Digg this Share this page via Facebook Share this page via Twitter

Misinformation Alert: Media Training & Crisis Communications Plans, NIMS, Emergency Communications & More from Gerard Braud

Big warning on the BraudCast today.
Big warning as we commemorate September 11th.
Big warning as we remember August 29th, the recent anniversary of Hurricane Katrina.
Big warning as your kids go back to school.
Big warning for all executives.
Big warning for everyone in public relations.

Why all the warnings?

After September 11th and Hurricane Katrina the Federal government launched a massive emergency communications effort. However, these efforts have little, or anything, to do with PR people communicating with the media, employees and other key stakeholders.

The reason I issue the warning is that many schools, government agencies, hospitals and companies are not doing what they are supposed to be doing… and many executives, government leaders, hospital administrators and school leaders think they now have all the communications tools they need.

They are so wrong.

All of these emergency communications efforts deal with the radio systems that allow first responders to talk with one another during a crisis. RADIO SYSTEMS.

They have nothing to do with communicating the written and spoken word with your core audiences.

Many school systems and many law enforcement agencies around the country spent the summer rolling out what are known as NIMS Emergency Plans. In the program, government buildings and school buildings have all been given special numbers to identify them during an emergency.

One PR person recently told me her boss said he no longer needed Media Training because if there was a disaster, the FBI would be their spokesperson. Another executive stopped a PR department from working on their Crisis Communications Plan because they were part of the new Federal Emergency Communications System.

Wrong, wrong, wrong.

It frightens me what executives know, what they think they know, what they don’t know, and what they don’t know they don’t know.

For clarification, yes, executives and administrators still need Media Training because in a crisis, they still need to talk to the media, employees and other key audiences. In schools, that means the training needs to include talking with students, parents, faculty and staff. In a hospital it means talking with patients and their families. In a company it means talking with customers as well as the media and employees.

If your event involves first responders, they DO NOT become your spokesperson. Their interest is different than your interest. If a Joint Information Command is set up for news conferences, your spokespeople talk about what you know, while the responders and law enforcement talk about what they know.

Additionally, every organization needs its own Crisis Communications Plan in addition to any NIMS plan, Incident Command plan or Emergency Operations Plan. Those plans ONLY coordinate responders arriving in a timely manner and talking to one another through secure radio systems. They DO NOT include instructions for your written and spoken communications to your audiences. They DO NOT include all of the dozens of pre-written news releases that your crisis communications plan should contain.

I’ve posted new resources in the definitions section of 2 websites, including:
www.crisiscommunicationsplans.com and www.schoolcrisisplan.com

Please forward these to your leadership to educate them.
Please forward the link to the podcast to educate them.

As you can tell, I’m passionate about this and I’m concerned about the misinformation and misconceptions that is out there. Your own Media Training and your own Crisis Communications Plan can save lives through communications prior to a natural disaster, such as communicating evacuations for a hurricane… and during a crisis, such as a school shooting or workplace violence event. You would be using your written and spoken communications skills long before first responders even get involved, while responders are on the scene, and long after they have left the scene.

Here’s today’s call to action. Meet with your leaders and discuss this with them. If your leadership won’t listen to you, I’ll be happy to talk with and explain it. I’m also happy to speak to any association conventions where your leaders may be in the audience. As PR professionals we need to stick together on this and educate our leaders and executives. I’ve updated my website at www.braudcommunications.com with a new keynote called Leadership When “It” Hits the Fan, specifically designed to address some of these issues.

Let’s work on this together. After all, it is our job as strategic communications professionals.

Here is your link to listen to today’s BraudCast.

Here is your link to sign up for FREE.

Share this:
Share this page via Email Share this page via Stumble Upon Share this page via Digg this Share this page via Facebook Share this page via Twitter

H1N1 Swine Flu Crisis Communications Plan & Resources

Here are three incredible resources, ranging from Free to very affordable,
to help you with your Fall 2009 communications challenges as:

• Swine flu is escalating
• Budgets are tight
• Staffs are reduced
• Resources are limited

Here they are:

1) Write a full crisis communications plan in just 2-day at 4 locations across America.
• Listen to a 2 minute explanation
• Download a full brochure
• Get more details at www.crisiscommunicationsplans.com
• Call 985-624-9976 to talk it over with Gerard

2) Prepare for your Swine Flu communications with a new teleseminar on demand.
It is available for listening when you are ready for it. Simply place your order now.
• No bad phone connections – No juggling schedules
• Listen on demand when you are ready
• Plus, get 15 minutes of private Q & A with Gerard after you listen

Regular price $199

Order now for just $99

3) Get regular Swine Flu communications updates for Free when you sign up

for the special BraudCasting Swine Flu edition.
Get free audio podcasts delivered directly to your inbox
Sign up for Free at www.braudcommunications.com

I’m here to help. You just need to click before “It” hits the fan.

Gerard

Share this:
Share this page via Email Share this page via Stumble Upon Share this page via Digg this Share this page via Facebook Share this page via Twitter

Media Training, Whole Foods, Health Care Reform & Cow Poop

The most fundamental rule of media training that I discuss with every executive is this: “If you could attach a dollar to every word that comes out of your mouth, would you make money or lose money?”

That brings us to Whole Foods and the much publicized letter to the editor in the Wall Street Journal, about healthcare reform.

… and in just a bit, we’ll introduce you to new media training concepts for this Austin based company, which include folk-style comparisons to bees, hunting dogs and cow poop.

CEO John Mackey laid out 8 steps that he thinks would help solve the healthcare problems in the U.S. His letter inspired a firestorm of debate, as well as calls for boycotts and a FaceBook page dedicated to the boycott.

On Whole Foods own website there is an active forums section discussing Mackey’s letter, with more than 1,800 discussions on healthcare reform and more than 13,000 posts.

So if we posed the question to Mackey before he wrote the letter; if we posed the question to Mackey after writing the letter; if you posed the question to your CEO, does a letter to the editor like this cause a company to make money or lose money? Is such a letter good or bad for business? Does it cost you sales?

In this case, the answer may be that it is a wash. There is an enormous amount of chatter in the media and on the web about Whole Foods, but the chatter seems equal to the rest of the chatter about the healthcare debate. And while some openly profess that they will not shop at Whole Foods, we can’t quantify how many of them were previous customers, nor can we quantify how many new customers will go to Whole Foods because they agree with the CEO’s point.

But here are 2 things that bother me about this entire issue from a media relations and media training point of view.

1) First, as the media have made inquiries about the letter to Whole Foods, the media relations department has been saying that Mackey wrote his letter as a private citizen and not as the head of Whole Foods. In Texas lingo, where Whole Foods is based, that dog don’t hunt. When you are the co-founder and the CEO of a company, when you use your company’s health care plan as an example in your letter to the editor, when you mention your company by name several times and when your letter discusses the importance of eating healthy food as sold in your stores, there is no separating the man from the business. This was clearly a letter from the CEO of Whole Foods. Meanwhile, the Whole Foods online press room is void of any mention of this national story, although their own online forum is abuzz. Apparently the Whole Foods media relations department is running around like a free range chicken with its head cut off. Trying to separate the writer/CEO from the company he co-founded is pure bull.

2) The second problem is that if you stir up a hornet’s nest ya’ gonna get stung. Mackey makes some strong arguments for his position on healthcare reform. The problem is he stirs the hornet’s nest in his opening paragraphs as he compares the Obama plan to socialism, then he kicks the hornet’s nest one more time for good measure at the end when he gets into a debate of whether “healthcare is an intrinsic right” and whether the rights for “healthcare, food or shelter” are part of the U.S. Constitution.

Had Mackey made his points as, “8 things to consider in the healthcare debate,” there would be little or no firestorm and the 8 points likely would have contained no fuel to ignite calls for boycotts.

I can empathize with Mackey because I can be harsh in what I say and what I write. But you are the CEO and you had to realize there would be consequences. The question is, financially, was it a calculated move and did you even care? We’ll find out as we watch your sales and your stock over the next quarter.

I can empathize with the media relations department because I’ve been put in a fix a time or two by CEO’s who fly off at the mouth. But do you even believe your own B.S.? I don’t think you do? Besides, cow manure is best used as an organic fertilizer and not as a media statement.

Overall, in this case, Whole Foods has stepped in it and the stench will linger on their boots for some time.

Click here to listen to this as a BraudCast

Click here to become a regular subscriber to the BraudCast

Share this:
Share this page via Email Share this page via Stumble Upon Share this page via Digg this Share this page via Facebook Share this page via Twitter

Crisis Communications, Michael Jackson & Your Executives

I’ve been wanting to share these thoughts with you since the story first broke about the death of Michael Jackson, but I thought some may consider it insensitive or overtly opportunistic too close to his death. But now that some time has passed, let’s examine what we, as communicators, can learn from the death of Michael Jackson.

The first thing I would ask is whether a Michael Jackson mentality exists in your company and among your executives?

If you consider Michael Jackson, he provided great service to his customers… in other words, his fans loved his music and shows.

At the same time, Michael Jackson did many good works, traveling the world and giving away millions of dollars to charities, especially for children.

But then, there is the negative. The suspicions about whether he had inappropriate relations with children haunts him to this day.

These 2 sides of Michael Jackson polarized audiences.

Furthermore, the death of Michael Jackson, the investigation and the massive quantity of drugs found in his home, indicates that he had a big problem. I would even go so far to say that his advisors probably knew about his dangerous drug addictions and they failed to speak up, take action and do something about it.

I see this very same behavior everyday in corporations, government agencies and non-profit organizations.

Many of you work in organizations that have a loyal customer base and give back to the community, but there are those in your organization that simultaneously do things that raise suspicion… sometimes to internal parties; sometimes to the suspicion of the public.

It is a classic case in which you know that someone needs to tell the emperor that he has no clothes, but no one will.

I’ve seen those in the C-suite lose their temper so outrageously, in meetings, to the point that everyone is afraid to speak up, because no one want to be reamed out next. I’ve known of non-profit executives who own businesses or property on the side and have suspicious dealings with their own non-profit, and they have fired those who have questioned those dealings. In the world of government, there are constantly questionable relationships with vendors.

In the world of public relations, media relations and crisis communications, these are classic smoldering crises.

They also put you in the awkward situation of even compromising your own ethics if you fail to speak up. Yet, you also know that if you do speak up, you could jeopardize your own career and possibly get fired.

So what do you do? My first suggestion is that if you can’t fix the problem, you should start looking for a new job. I’ve challenged my bosses before and faced repercussions. When I couldn’t fix it internally, I decided to change jobs. I knew that eventually the company would pay the price for their bad ethics and misguided deeds. My goal was to be long gone so I wouldn’t be tainted by those bad deeds. After leaving I was happier and I always got a significant raise in salary.

If you do find yourself trapped between bad executive behavior and no prospects for a new job, realize that you, as the communicator, may eventually have your good name and reputation smeared when the scandal breaks, affecting your own future.

Does a Michael Jackson mentality exist where you work? If it does, your crisis communications plan may be need of a serious rewrite. Before you begin the rewrite, consider conducting a full blown vulnerability assessment so you can include all of the smoldering crisis that exists. Chances are there are other people in your organization who know of other misdeeds that you may not know of. Many crisis communications plans are flawed because they are only made to deal with a sudden crisis.

Don’t delay. Act now. Move it to the top of your priority list. It’s only a matter of time before your smoldering crisis ignites and everything goes up in flames.

This link lets you listen to this as a BraudCast

This link lets you subscribe to all future BraudCasts

Share this:
Share this page via Email Share this page via Stumble Upon Share this page via Digg this Share this page via Facebook Share this page via Twitter

H1N1 Swine Flu Crisis Communications Plans in Vacation Land – Mexico and the Swine Flu

I’m just back from a summer vacation to Mexico, where I’ve been thinking about you.

My wife, 2 daughters and I went on our annual scuba diving trip to Cozumel, Mexico, to find the island is virtually deserted because tourists are afraid they’ll get the Swine Flu.

One tourism official tells me it is worse than the last 5 hurricanes combined.

So what are our communications lessons?

Some may say Mexico is the victim of the old adage that, “no good deed goes unpunished.” I would say that is only partially true.

To Mexico’s credit, it did alert the world early of a possible Pandemic, to which the World Health Organization responded with a bevy of travel advisories. Those advisories indicated it would be a risk for people to travel by cruise ship to islands such as Cozumel. The cruise companies responded by canceling most of their trips to the island.

Experts applaud Mexico, indicating this is the first time Mexico actively engaged in such crisis response and crisis communications. And for this, some would say the drop in tourism is their punishment for the good deed of being proactive.

In the world of public relations and crisis communications, this lack of tourism amounts to a lack of crisis communications plans and skills by the tourism industry and the individual tourism destinations.

For example, when we arrived in Cozumel on a flight only three-quarters filled, we were greeted by a sign in the airport that says, “there have been zero cases of Swine Flu on the island of Cozumel.”

Well this was news to me. My airline never told me this. Travelocity, with whom I booked my trip, never told me this. My resort never told me this. The airline, the travel agency and the resort all should have a formal, well written crisis communications plan with instructions on how to communicate this critical information. Each failed to communicate with me.

Crisis communications is about keeping people safe and protecting the revenue of your organization. Swine Flu has taken a huge financial toll on Mexican tourism destinations. Tourism officials have invited tourists to return, but I’ve seen no extraordinary campaign to undue the Swine Flu stigma.

And if you’d like to look at the facts, to date, Mexico has reported 10-thousand cases and 117 deaths while the U.S. has reported 33-thousand cases and 170 deaths.

What lesson is there in this for you? Don’t depend upon others to do your crisis communications for you. If you want true crisis communications, it needs to come from your crisis communications plan. And the midst of a crisis is the worse time to plan for or write communications for a crisis. The best time to do it is on a clear sunny day when emotions are low, pressure is low, and you have clarity of logic.

Swine flu could still become an issue for your organization later this year. The best time to prepare is now.

To listen to all future posts as a Podcast, sign up free for the BraudCast.

Click here listen to this program as a BraudCast

Share this:
Share this page via Email Share this page via Stumble Upon Share this page via Digg this Share this page via Facebook Share this page via Twitter

Obama’s 7 Deadly PR Sins & Brew-ha-ha

It is rather timely that the biggest news story of this past week is among one of the most basic lessons of media training … which is, never speculate.

Media darling and President of the United States, Barack Obama, proved that even the best spokespeople are not perfect… and up until now, he has been close to perfect when it comes to speaking to the media.

Every executive and spokesperson in the world can learn from Obama’s gaff, which we would expect from Vice President Joe Biden, but not from Obama himself. When asked about the arrest of Harvard professor Henry Gates, Jr. by Cambridge Police Sgt. James Crowley, Obama weighed in to a story that he should have never touched because he didn’t have all of the facts.

Media Training teaches every spokesperson to never speculate. Obama speculated. The correct answer is and always should be, “I don’t have all the facts and it would be wrong for me to speculate on that.”

But Obama committed a triple sin. Sin one was speculating. His second sin was when he used inflammatory language, indicating that he believed the police department acted, “stupidly.” He let his own, personal emotions about race and racism cloud his judgment and his language. It became his achilies heel and caused him tread verbally into the danger zone.

The third sin is that Obama’s inflammatory statement deflected all the headlines away from his primary news conference and messages about health care. All the work; all the preparation for that news conference on healthcare was for naught.

I would love to have been a fly on the wall, behind the scenes in the White House, when the press secretary realized the sins the President was committing.

Lesson learned? When you have an executive who needs to be media trained, but insists that he or she knows how to handle the media, you can show them how even a media pro like Obama screws up. If he can screw up, so can your overconfident spokesperson. Media Training should be a mandatory for everyone from Director and above, with an annual requirement for a refresher course, and of course, full role-playing before every interview.

And by the way, the offer to have the 2 men involved over to have a beer is sin number 4. It is only prolonging the story and keeping it in the news. Sin number 5 will be the fight over which beer the men drink. Sin number 6 will be the flack from people who don’t think the president is setting a good example by having a beer.

I can hardly wait to see the 7th deadly sin in this saga.

This link lets you listen to this post as a podcast.

This link lets you sign up for free to my podcasts.

This link lets you sign up for my “Don’t Talk to the Media” online media training course.

Share this:
Share this page via Email Share this page via Stumble Upon Share this page via Digg this Share this page via Facebook Share this page via Twitter

Have You Stopped Communicating Yet?

Here’s a new warning about the Swine Flu. Beware if you work in an organization where everything is quickly going back to normal and you’re being told to cease all communications related to the Swine Flu.

The reality is the Swine Flu doesn’t appear to be spreading at catastrophic pandemic rates, but in the world of media relations, crisis communications and employee communications, you should be doing 2 things:

First continue writing any unwritten communications you may need to eventually issue as it relates to the swine flu.

Secondly, convert everything you have written into templates that you can easily access and use for similar disasters… everything ranging from other pandemics, to bio-terrorism to mass casualty events… and definitely have your messaging ready should the Swine Flu escalate in the near future or later, during the 2009 flu season.

Swine Flu is a classic smoldering crisis that would involve communications about precautions, policy regarding infections, infection notification, death from infection, and all clear communications. In Tuesday’s Swine Flu teleseminar I’ll be getting into each of these more in depth.

Also remember my admonition to you just 2 weeks ago when this story broke – now is when you should be requesting the time and budget you need to establish a holistic crisis communications plan and system. PR people often fail to be opportunistic. Trust me, people in other departments, like Risk Management, are being opportunistic. Not only are they being opportunistic, but they’re also preparing for the future because pandemics affect the profits of companies when workers can’t work.

Classic crisis and post crisis behavior is for organizations and individuals to say, “Wow, I’m glad that didn’t happen here.” Then they return to normal operations and do no further planning until the next crisis. Numerous surveys indicate that after events like Hurricane Katrina and the Virginia Tech shootings, most communications departments and most organizations did nothing to prepare for their own crisis of a similar or lesser magnitude.

Always remember that the worse time to write messages about a crisis is when you are in the heart of the crisis. The best time to write messages about a crisis is on a clear sunny day when emotions are low and logic is high.

Share this:
Share this page via Email Share this page via Stumble Upon Share this page via Digg this Share this page via Facebook Share this page via Twitter

Swine Flu Rumors & Haig – Biden Syndrome

Swine Flu and Crisis Communications are our topic this morning.

Two of the worst classic behaviors of crisis communications are beginning to take shape as we get several days into the Swine Flu hysteria. So I come to you today with warnings so that you can look for these behaviors, then I want to give you actual steps to help stop them dead in their tracks, then I want to give you steps you can take to set the stage to keep them from happening in the future.

The first behavior is managing rumors, which is harder to control than ever before because of Social Media and web communications.

The second behavior is what I call Alexander Haig syndrome, which we I may be renaming to Joe Biden syndrome.

First let’s address rumors. Good communications is about how do I want my audience to behave. That needs to be the goal of all of your communications. Not listening to rumors and going to officials sources is the behavior we want out of our audiences at this time, be that audience media, employees, customers, hospital patients, school children, parents, citizens.

My wife works at a school where the rumor e-mails started pouring in yesterday. All were e-mails forwarded from a friend warning that there were secret cases of Swine Flu that the hospitals, schools and government were not telling us about.

This is exactly why I always preach that in crisis communications you have one hour or less to begin your own communications and why making this one hour deadline means stockpiling a massive quantity of communications templates that you can access quickly. This is why when I write a crisis plan with a client we often create 100 or more communications templates in a day.

The most effective words that you can use in your communications are, “This is what we can confirm.” You should also include the phrases or admonition, such as, “We ask members of the media, employees and members of our community to avoid repeating rumors and turn to official sources for information.” Then your statement should tell the audience what those official sources are, emphasizing that your website is THE official source for all information related to you and your services.

The ability for rumors to be spread via e-mail and text messaging scares the pants off of me. A rumor can circle the globe several times via the web before your executives even meet to discuss this. In this short amount of time I can’t tell you all I know about writing messages in advance, but if you’d like to know more just call me at 985-624-9976.

The second classic flawed behavior of a crisis is what I call Alexander Haig syndrome, which is where someone who is not a top decision maker tries to take control of the situation and begins making bold, flawed decisions and statements. (This of course is a cultural reference to March 30, 1981 when President Ronald Ragan was shot and Secretary of State Alexander Haig proclaimed he was in charge, even though he was only 5th in line for the presidency.)

But the reality is, good crisis planning and good crisis communications planning must always take place on a calm, clear, sunny day and not in the throes of a crisis, where panic and anxiety are present.

When panic and anxiety are present we experience 2 extremes. The first extreme is decision paralysis where people are afraid to make decisions because the decision may be the wrong decisions. We saw that at Virginia Tech where officials waited 2 hours and 16 minutes to issue their first communiqué, when the reality was that had they communicated faster, they may have been able to save lives because that first communiqué went out 11 minutes after the second assault began, which resulted in 29 more deaths.

The other extreme is the Alexander Haig syndrome, where people make bold decisions and bold statements that historically end up looking stupid. Vice President Joe Biden has done this today, proclaiming on national news that he has told his family that he would not fly, take mass transit or go anyplace where a large crowd may be gathered. None of these are actual recommendations from the U.S. government, nor are they the recommendation of national health experts.

Both Haig and Biden are famous for saying dumb things. We may already be seeing the impact of this behavior as school systems cancel all sporting events to prevent crowds from gathering. The reality is, sporting events could still continue with players playing safely, but perhaps with no crowds are with limitations on crowd sizes.

The test is on decision paralysis or Haig/Biden syndrome come by judging whether or not your leaders are having to make decisions on the spur of the moment or whether most of the decisions were made on a clear sunny day. In the case of Haig, the founding fathers decided on a clear day in 1776 that the Vice President, and not the Secretary of State, is in charge if the President is incapacitated. In the case of Joe Biden today, the Centers for Disease Control and the World Heath Organization have official guidelines that they laid down on a clear sunny day to determine whether it is safe to take a plane, ride a train, use mass transit or go to a crowded shopping mall. Biden’s advice is not only unsound, but could have serious financial consequences by bringing commerce to a halt at a time when the economy is already hurting.

So what steps should you take if you have not already taken them?

Step 1) Hold a Vulnerability Assessment meeting today to discuss all the scenarios of what could happen to your company/school/hospital/agency as it relates to the Swine Flu. That means discussing how you will manage and respond to rumors, and how you will respond if the outbreak progresses.

Step 2) Decide what actions you will take as certain events unfold, such as what are the parameters that trigger certain behaviors and communications. When I write a crisis communications plan, for example, it has levels of severity, designed to indicate specific communications strategies. The Centers for Disease Control, for example has a 6-point scale of severity, designed to trigger key responses. Currently we are on level 5 of the 6-point scale.

Step 3) Start writing. You need communications written today that you may never use, but that is at the ready should you need it. Think of these as fill-in-the blank templates to which you can add the who, what, when, why and how on the day you need them. But today, much of what you need to say on the day of the crisis can be written. You can list agencies that you are coordinating efforts with. You can list precautions people should take. You can create fill-in-the-blank sections that might describe injuries, infections or fatalities should it come to that. I think that today you may be able to write 75%-90% of what you might need to say. This saves you an enormous amount of time when the crisis really hits, allowing you to communicate rapidly and beat the rumors.

Step 4) Do Media Training now. Never let a spokesperson wing an interview. Media are reporting lots of stories on precautions and what if. Many of the spokespeople I see look like deer caught in the headlights; many look robotic and read statements with a monotone voice. Your credibility is higher when your spokesperson looks comfortable and sounds like they know the material. Some spokespeople do well delivering their statements, but then flush it all down the drain when they screw up during the question and answer portion of their news conferences. Many just don’t understand how to stick to their message and how to use those messages to answer a negative question.

Step 5) Schedule a Crisis Communications Drill as soon as possible. It is critical that you test the behavior of your communications team and your leadership team to make sure everyone can work together, follow written plans, and play well together in the sand box while under stress. In the book “Good to Great” the author says make sure you have the right people on the bus and in the right seats – that is, make sure you have the right employees in the right jobs. He goes on to say that if they are not the right people in the right seats that you should get them off of the bus as quickly as possible because of the irreparable damage they can do. Of all the Crisis Communications Drills that I’ve conducted in my career, twice the company had to fire people who performed so poorly in the drill that it was clear they were not the right people in the right job. One of those fired was because he displayed Alexander Haig syndrome and withheld critical information from the Crisis Management Team. The other person was in a public relations position and she was unable to get her first statement release during a 4 hour drill because she had no pre-written templates to work from and because she was focused on too many other things and not focused on rapid communications.

Keep an eye on all of my websites and blogs for the latest information designed to help you. I look forward to seeing your comments on the blog.

To listen to this via podcast click here.

To have the BraudCast delivered straight to your inbox for FREE sign up here.

For additional resources please visit these site:

Crisis Communications Resources & Learning

More on writing a Crisis Communications Plan

School Crisis Plans & Crisis Communications

Share this:
Share this page via Email Share this page via Stumble Upon Share this page via Digg this Share this page via Facebook Share this page via Twitter

Swine Flu

Swine Flu – those should be the first words out of your mouth when you get to the office today. The fact that there is a new global pandemic threat could be the best thing to happen to your communications and public relations department all year. Why? Because corporate leaders will be willing to spend money on things that you’ve been wanting to day anyway, such as write a new Crisis Communications Plan or update your current plan. You can also get money in the budget for media training, presentation training and more.

Why will they be willing to spend money? It’s because corporate risk managers, who get the ear of executives more often than communicators, know that a global pandemic could trigger their risk management plan, which generally has lots of contingencies built in for pandemics. The reason there is a big contingency plan built around this is because a mass number of sick workers will affect corporate profits, and nothing gets the attention of corporate leaders more than something that can affect corporate profits.

Twice this decade risk managers were able to get leaders to free up funds for potentially serious events that could affect corporate profits. First, the Y-2-K computer fears lead to massive sums of money being spent on precautionary projects. That was followed a few years later by the SARS Virus.

So what should you do? Walk up to the executive suite and be the leader of your organization’s efforts to  communicate with employees, the media and other key audiences should there be a Swine Flu outbreak that affects your business. The media may want to interview corporate leaders just on the topic of what precautions they are taking. And when you bring up the topic to corporate leaders, they’ll ask what needs to be done and how much will it cost. Be ready with an answer and be ready to ask for more money than you need. Why? Well, if you ask for $50,000, in tight economic times they’ll ask if you can do it for $25,000. You can settle for $35,000 and begin working on your projects.

The Swine Flu is a classic smoldering crisis, for which a properly written Crisis Communications Plan is needed. Once the Crisis Communication Plan is written, it should be followed up with Media Training, then a Crisis Communications Drill.

Here are 10 steps you should take today:

1) Create a combination internal & external communications strategy. Remember that what you say to one audience you must say to all. What you say to employees is never confidential; it gets forwarded to the media.

2) Be ready to communication workplace and social precautions.

3) Be ready to communicate true risks so as to minimize hysteria.

4) Provide perspective. The maps on the news show states where a few cases have been confirmed, but the map looks rather frightening, even though only 2-3 cases have been reported in some of the states.

5) Do a vulnerability assessment. This is the first step in creating a crisis communications plan or crisis communications strategy. Know where the crisis may occur and how.

6) Don’t try to wing it the day you need to communicate. A crisis is no time to write a crisis communications plan. Write or revise it on a clear sunny day.

7) A writing retreat is a great way to get a lot of work done in just a few days. That’s the technique that I use in my 2-day program to write a crisis communications plan. Get everyone who needs to be part of the writing team together at one time. Get them out of the office in a retreat setting to write without interruption. Leave the e-mail, phones and Black Berry devices behind.

8) After the communications is written, determine the ways you’ll communicate. Get all the tools lined up. Web 1.0 tools are still some of the best tools.

9) Hold media training for the executive team. Don’t let them wing these messages. There could be touch questions that follow.

10) Hold a crisis communications drill to test your strategy. The time to screw up is in private. You don’t want to screw up the day of the crisis.

Remember, powerful communications before a crisis and rapid communications during a crisis can save lives.
Here are 2 resources to help you prepare. This link takes you to a special podcast on the subject

http://www.braudcommunications.com/Podcasts/BraudCasting Swine Flu.mp3

Secondly, I’m inviting you to join me for a special teleseminar in just 2 weeks on May 12 at 11 a.m. Central Daylight Time. The teleseminar will be called Swine Flu, Public Relations and You. In it we’ll spend an hour in greater detail talking about the tools you need to be prepared to communicate for what is going to be a hot topic.

Sign up at BraudCommunications.com

Share this:
Share this page via Email Share this page via Stumble Upon Share this page via Digg this Share this page via Facebook Share this page via Twitter

Adjusting for Shut Down Newspapers & Laid Off Reporters

By Gerard Braud

www.braudcommunications.com

As more newspapers shut down and lay off reporters, those of us in PR need to take heed and make a few adjustments.

1) Reporters still on the job have to do more work to make up for those who have been laid off. That means your writing needs to be better than ever before because they have to write more stories and need your help with your story.

2) Write in quotes more. Quotes are the key to a good pitch and a great story. If you need help with your writing ask me about bringing my Kick-Butt Key Message writing class to your workplace.

3) If you need to hires someone, consider hiring a former reporter. They write well, write fast, and understand what kind of a pitch lights a reporters fire.

 

Share this:
Share this page via Email Share this page via Stumble Upon Share this page via Digg this Share this page via Facebook Share this page via Twitter

I’m Trying to Give Away $100 and No One Will Take It

By Gerard Braud

www.braudcommunications.com

I feel like such the Social Media middle man. Check this out… I was giving a keynote speech to 100 executives who belong to an association. The topic was similar to my upcoming topic at the IABC 2009 Conference, which is New Frontiers in Media Training, which will include Social Media Training — blending Media Training skills with Social Media realities.

I asked if anyone in the room could tell me what I am doing?

I started getting answers such as, “you are giving a speech.”

It was just one more indicator of the generational and cultural gap between the techno savvy Web 2.0 crowd and leaders who don’t have a clue about what is going on in the Social Media world.

I’m guessing every one of you reading this blog knows how to find out what I am doing? Some of you are going there right now to find out.

I told the executives to think beyond what they see in front of them to understand what I am doing. I told them that people around the world could tell me what I was doing without even being here. They were befuddled. 

So I asked if any of them had ever heard of Twitter? A few responded yes. I asked if any of them had a Twitter account? None did. I asked if any of them had a Facebook account? A few hands went up. I asked how many had ever watched a video on YouTube? A few more hands went up this time. I asked how many had ever posted a video to YouTube? Only one person had.

I asked how many in the audience thought I was speaking a foreign language when I used terms such as Twitter, Facebook and YouTube. Finally, most raised their hands amid loud laughter.

The lesson here is we have much to teach our executives when it comes to Social Media. Social Media is the new ambush, capable of catching an executive doing something stupid. Social Media is more dangerous than the old style 60 Minutes TV interviews on CBS News in the United States.

I hope you’ll join me in San Francisco at the IABC Conference so we can explore this topic together.

Please post your comments below…

Click here if you’d like to listen to this a BraudCast.

If you’d like to have my regular podcast — or as I call it, my BraudCast — sent straight to you inbox, please sign up at www.braudcasting.com

And if you have a team of executives in your company or in an association, who need to hear from me, I’m always happy to make a presentation to them. Just send an e-mail to me at gerard@braudcommunications.com

Share this:
Share this page via Email Share this page via Stumble Upon Share this page via Digg this Share this page via Facebook Share this page via Twitter

Spring, Fox News and Panyhose

There are blizzards, floods and tornadoes in the news — all signs of a changing season. But you can never tell what season it is based on how Megan Kelly of Fox News dresses.

How you dress when being interviewed on TV is important. News anchors are becoming bad role modes as we hear in today’s BraudCast.

After you listen to the BraudCast, if you’d like to see Megan’s shiny legs and summer wardrobe in the dead of winter, there are many videos available on YouTube.

Here’s wishing that you dress for success,

Gerard

Share this:
Share this page via Email Share this page via Stumble Upon Share this page via Digg this Share this page via Facebook Share this page via Twitter

BraudCast – A Social Media Breakthrough

A hazard of trying to force Social Media into the workplace is that 1) in some companies, many employees don’t use computers at work and 2) where computers are used, their is a huge demographic divide between the online habits of Baby Boomers and the Gen X-Gen Ys. But in today’s BraudCast, I see a sliver of surprising hope that the generational divide is getting smaller.

Happy listening,
Gerard
P.S. If you’re into Social Media, you can find me at:

http://twitter.com/gbraud

Gerard Braud's Facebook profile

Share this:
Share this page via Email Share this page via Stumble Upon Share this page via Digg this Share this page via Facebook Share this page via Twitter

Confessions of a Former Journalist: I’ve Canceled My Daily Newspaper

Yes, it’s true. I’ve canceled my daily newspaper. This was a touch decision to make… especially since I have a degree in Journalism. For details on why, please listen to today’s BraudCast

To sign up for a free subscription to BraudCasting please visit http://www.braudcasting.com/Home.html

Share this:
Share this page via Email Share this page via Stumble Upon Share this page via Digg this Share this page via Facebook Share this page via Twitter